Spss to excel file

In the Worksheet dropdown menu, select the sheet from your Excel workbook that contains your data. If you have not assigned names to the sheets in your Excel workbook, the labels you see here will usually be Sheet1, Sheet2, Sheet3, etc. You can only import one sheet from your Excel file at a time.

If your variable names are in the first row of data, select the Read variable names from the first row of data check box. The options Remove leading spaces from string values and Remove trailing spaces from string values only affect variables that are imported as strings. The former will remove any whitespace characters that appear at the start of the string, and the latter will remove any whitespace characters at the end of the string. This is optional, but is often convenient, since leading and trailing spaces can appear invisible to the user, but cause SPSS to think that otherwise identical strings are distinct.

It is suggested to keep the default value unless you have a reason for altering it. Click OK when you are finished. If you are using SPSS version 24 or earlier, you will instead see the Opening Excel Data Source window: The meaning of Read variable names from the first row of data checkbox, the Worksheet dropdown, and the Range box are the same as above.

In general, there are two patterns that SPSS recognizes: Delimited data: Each observation is delimited , or separated, by a particular character.

ID,Age,Gender A,41,F A,36,M C,27,F Fixed-width data: Rather than using delimiters between observations, the values of the variables are aligned vertically, so that a given variable always begins in a certain column position. Step 1 of 6 This window provides a preview of the data in your text file.

Step 2 of 6 If your data did not match a predefined format you will need to tell SPSS how your data is arranged, so that it understands where one column ends and the next begins. In the "How are your variables arranged" area, click the radio button that matches your data's format: Delimited: Variable values are delimited or separated in the file by a special character, such as a comma or a tab. Fixed width: Variables are aligned in fixed width columns. If necessary, choose the symbol used to denote decimals.

Then click Next. Click Next when you are finished. Step 4 of 6 In the "Which delimiters appear between variables" area, select the check box that reflects the delimiter used in your data.

Notice how that affects the parsing of variable Major : Because SPSS thinks that both spaces and commas were used as delimiters, it thinks that the spaces occurring in the names of the majors delimit observations for subsequent variables, and hence, SPSS interprets individual words as readings for the adjacent variable s here, variables Height , Weight , and Smoking.

Step 5 of 6 This step allows you to specify the format for each variable in the data file. Step 6 of 6 In the final step, you can choose to save the file format that you just defined for the current data file in case you will import data with the same structure and format in the future. The Save Data As window will appear. Choose the directory where you want the file to be saved. Type a name for your file in the File name field.

You may also select other file types for use in other statistical software programs e. If you wish to save only certain variables in your data set, click Variables and select the variables you wish to keep in your saved data file. Click Continue. If you wish to protect your data file with a password, select the Encrypt file with password check box. When you are finished, click Save. Report a problem. Subjects: Statistical Software.

Tags: statistics , tutorials. University Libraries. Street Address Risman Dr. Contact Us library kent. Facebook Facebook. Twitter Twitter. Flickr Flickr. Instagram Instagram. There are many limitations to making graphs in SPSS.

And this is why usually I always develop my graphs for research papers, theses when I did my PhD in Excel. Every time when you run a statistical test in SPSS , a new window appears with of your results. And it is possible to have all of your output results in different formats, suitable for Word, PDF and Excel. And once the data is in Excel, for example, you can make extraordinary graphs and much more! Check the tutorial below and simply follow the steps!

And with a few simple clicks you can allow great insights and ideas to become projects! Home About About LiveInnovation. Francisco Tigre Moura Contributor: Prof. Friday, January 14, The percentage is the proportion of values in a particular column that must match a specific data type for SPSS to assign that data type to a variable.

The value can be any number above If SPSS is unable to determine a data type on this basis it will assign the variable to a string type. Obviously, the first thing to do here is to check that the data has come across successfully.

If everything looks okay, the next stage is to check whether the various data parameters have been set correctly. Is numerical data correctly set as numerical, for example?